Teach Claude to Write Like You
A practical guide  ·  Claude & Perplexity

Teach the AI
to Write Like You

How to build a voice prompt that makes your AI assistant sound like you — so your notes, CRM entries, and follow-up emails need editing, not rewriting.

This guide walks you through three sessions. Each one builds on the last. By the end, you'll have a reusable prompt you paste into Claude or Perplexity at the start of any session that tells it exactly how you communicate — and it will write your first drafts in that voice.

Session One

Collect five examples of your own writing

Before Claude can write like you, it needs to read you. The goal here is not polished writing — it's authentic writing. Things you actually sent.

  • Two or three emails you sent to clients — buyer or seller, doesn't matter
  • A text thread where you were explaining something to someone (copy and paste the relevant part)
  • A voicemail script you actually use, or a description of a listing you wrote yourself
  • Anything you'd call "just how I talk to people"
Why this matters Don't overthink what to grab. The goal is variety — casual and professional, short and long. Five to eight pieces is plenty. More is not better here.

Paste all of them into a single document or note on your phone. You'll use this in Session Two.

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Session Two

Feed your writing to Claude and ask it to describe your voice

Open Claude (claude.ai) or Perplexity. Paste all your writing examples in, then paste this prompt exactly:

Paste this prompt I'm going to share several examples of my own writing — emails, texts, and notes I've actually sent. I want you to read them carefully and then write a description of how I communicate. Focus on: sentence length and rhythm, how formal or casual I am, how I open and close messages, whether I use humor or warmth, how I handle difficult topics, and any specific phrases or patterns that show up more than once. Write the description back to me in two or three paragraphs. Don't evaluate my writing — just describe it accurately, like you're explaining my communication style to someone who has never met me.

[Paste your writing examples here]

Claude will give you a description. Read it carefully. Ask yourself: does this actually sound like me, or does it sound like a generic professional?

What to look for If the description says things like "uses a warm and professional tone" — push back. Ask it to be more specific. What does warm look like in your actual sentences? You want the description to be accurate enough that a stranger could read it and recognize you in a conversation.

Once the description feels right, ask Claude to turn it into a short style prompt you can reuse:

Follow-up prompt Now take that description and rewrite it as a style guide I can paste at the beginning of future conversations. It should be two or three short paragraphs. Start it with "When writing for me, use the following style:" and write it as instructions to yourself, not as an observation about me.

Copy the result and save it somewhere you can find it easily — Notes app, a document, anywhere. This is your voice prompt.

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Session Three

Test it on something real

Open a fresh conversation. Paste your voice prompt at the top. Then give Claude a real task — a follow-up email from a showing this week, a note about a call you had, anything with actual context behind it.

Your test prompt might look like this:

Example test prompt When writing for me, use the following style:
[Paste your saved voice prompt here]

I just finished a showing with a couple looking at a home on Maple Street. They liked the layout but were worried about the age of the roof and whether the neighborhood would appreciate. They seemed motivated — they're moving from out of state and have a timeline. Write me a follow-up email I can send tonight. Keep it short. The goal is to stay in touch and answer the roof question without sounding like I'm selling them.

Read the draft. Mark anything that doesn't sound like you — a word you'd never use, a sentence that's too formal or too casual. Make a note of those patterns.

This is normal The first draft won't be perfect. That's fine. You're not looking for perfect — you're looking for close enough to edit in two minutes instead of write from scratch. If it gets you 80% there, it's doing its job.

If something specific is consistently off — maybe it always sounds too stiff at the end, or it uses words you'd never say — go back and update your voice prompt to address it. The prompt gets better over time the more you use it.

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What comes next

Once the voice is working, build the note-taking prompt

The voice prompt is the foundation. Once it feels accurate, the next step is building a structured note-taking template — something you can dictate into after a showing or a call, and Claude will turn it into a CRM entry and a follow-up email seed automatically.

That's a separate session. Don't try to build it before the voice is right. If the notes don't sound like you, you won't trust them. If you don't trust them, you won't use them.

  • Session One — Collect writing examples  (15 minutes)
  • Session Two — Build your voice prompt  (20–30 minutes)
  • Session Three — Test and refine  (10–15 minutes)
  • Next phase — Build the note-taking and CRM prompt  (one dedicated session)
Built for a realtor who wants to spend less time on paperwork and more time with clients. The AI doesn't replace the relationship — it just handles the part that slows you down.